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Golden Bear Hockey Alumni |
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Minutes of Tues November 6, 2001 |
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AGM |
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E-431 U of A |
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Present: Howie Draper, Dan Boumeester, Scott McDonald, Jeff Helland, Rob Daum, Craig Hordal, Trevor April, Terry Degner, Aaron Zarowney, Dave Hingley, Colin Ranger, Dave Otto |
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1) Call to Order: 7:15pm |
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2) Approval of Agenda: Moved to accept ( Degner/ April) |
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3) Approval of October 2nd minutes: Move to approve ( Zarowney/Draper) |
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4.1) Treasurer’s Report: |
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| q Koeb’s not here so Mac presented expenditures on behalf of Koeb’s. Koebs. Motion to Approve ( Helland, Deg’s) | |
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4.2) Coach’s Report: |
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| q Rob reported that the team is heading into the toughest part of their season. The next few weeks will determine how the team stacks up to the best in the west. Chartering to Regina was outstanding. Robert Day and Trans Canada Pipeline contributed $2000.00 to the trip so that the team could charter. | |
| q Team is healthy other than Darcy Smith. The trip to Colorado was a great experience for the team and once again put the Bears program in the forefront in the USA. | |
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4.3) Budget Committee Report: |
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| q Ric Bartlett went over a budget-planning document that he, Koeb’s and Mac worked on. The document is a 1st draft that will give us an indicator for our spending. Bottom line is that the document provides us with a great planning instrument. | |
| q This years’ numbers are not typical of most years because of our large $100K contribution to the Scholarship fund. | |
| q The document created a "normalized" column that provides a look at a normal year. The results of this column show a combined Gaming and General excess of $28K (approx 70% in general funds). Discussions around the table then were focused on what to do with our excess revenues. Ideas included: | |
| o Investing in the Alumni Association (recruitment, socials, awards etc.) | |
| o Investing in the team | |
| o The changing funding environment at the U of A needs to be understood before we can determine our direction | |
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Business Arising: |
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5.1) Pee Wee Tourney |
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| q Tough decisions ahead for Danny as there are more teams interested than there are spots this year. Danny has committed to the coaches to determine the teams by the 15th of November | |
| q 2 games will be played on the 26th. | |
| q Please help get prizes to Danny for the Tourney!!! | |
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5.2) Alumni Weekend Feedback |
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q 75 Players participated over the three 3 games! |
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q Lots of 1st time players |
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q 80+ people at the Faculty Club (record year) |
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q John Sexsmith did an excellent job emceeing the event as a substitute for Shutty |
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q Mac wants the job as the "balloon guy" next year…"that balloon guy was awesome" |
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q Thanks for a great effort Mac! |
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5.3) Newsletter: |
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q Goal is to have a newsletter out by Xmas |
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q If anyone has stories for the newsletter, forward them to Mac for the time being |
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q Mike Ballash will work on the Newsletter and Derek Drager will assist in the production |
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5.4) Golf Tourney: |
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| q Still awaiting a few receivables and we periodically get invoices from suppliers. Ric will provide a report once all accounting is complete. | |
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5.5) 50/50: |
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| q Early indications are that the shared 50/50 approach with the Pandas is going to work well for both organizations. | |
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5.6) Website: |
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| q Up and running! Way to Go Bobby N! Please feel free to advertise your business and or post some info on the bulletin board. | |
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5.7) Casino: |
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q March 8th and 9th, 2002 we will be having a Casino at the Bacarat Casino downtown. The Bears will be in the playoffs that weekend so volunteers are critical. |
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q Hinger will be the GM and has forms for volunteers to sign up |
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5.8) Playoff Draft: |
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| q We need a plain paper fax machine access for the Draft this year. Options are to use Jeff Helland’s thermal paper machine and number, the U of A’s fax machine (Howie to oversee), or buy a new machine for Mac. We are leaning towards purchasing a machine. We need someone to look into the cost of such an endeavor. | |
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New Business: |
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6.1) GBHA Evaluation Services: |
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q Craig Hordal brought up the idea of a fundraising opportunity for the GBHA as evaluators for minor hockey in the city |
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q The focus would be on skills assessments, not decisions as to which kids make teams |
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q There seems to be concern about having our organization involved in a subjective evaluation of this sort |
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6.2) AGM / Elections: |
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New 2001/2002 Board: |
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Executive: |
Directors: | |
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q President: Scott McDonald |
§ Dave Otto | § Trevor April |
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q V. President: Dave Hingley |
§ Scott Ironside | § Dennis Cranston |
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q Secretary: Jeff Helland |
§ Danny Bouwmeester | § Serge Lajoie |
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q Treasurer: Gerald Koebel |
§ Terry Degner | |
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q Past President: Ric Bartlett |
§ Aaron Zarowny | |
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6.3) Data Base: |
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| q Howie has been approached by an Alum for access to our mailing list for business reasons. The group felt that this was not an appropriate request and suggested that Howie direct the Alum to our Website. | |
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Motion to adjourn at 9:15 (Otto/Degner) |
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Next Meeting: Tuesday December 4th, 2001 Rm E-431 |
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